Austin Convention Center

500 E Cesar Chavez St,
Austin, TX 78701

O: +01 503-570-6295 

F:  +01 866-232-1675 

© 2019 Prospera Events

InnoTech Austin Exhibitor Portal

General Information

 

Hello!

Welcome to the InnoTech Austin Exhibitor Portal. This is your main resource for all of your exhibitor related needs. This portal provides you and your team with 24/7 access to the information and tools you need to manage and take full advantage of your sponsorship. If you need any assistance, don't hesitate to reach out to Maria Chalaire at mariac@prosperaevents.com.

 

Resources

Important Deadlines

  • Make payment for your booth ASAP but no later than Tuesday, November 5

  • Confirm logo is correct on this page ASAP; If not, please email us the correct logo in hi-res format

  • Order Lead Retrieval (optional) by Saturday, October 19

  • (For select exhibitors) Submit company description by Friday, October 25

  • (For select exhibitors) Submit ad by Friday, October 25

  • Order any Decorator services/items (optional) by October 29

  • Order power, hardline, and/or F&B (optional) items by Monday, November 4

  • Order AV by Monday, November 4

  • Register booth staff by Friday, November 8

  • Ship materials to advance warehouse by Friday, November 15

  • Ship materials to show site by Monday, November 18

  • (For select exhibitors) Deliver 600 bag inserts ON Monday, November 18 by 12pm

Exhibitor FAQs

 

How do I register booth staff?

To save time when checking in onsite, we ask that all exhibitors working your booth to register prior to Friday, November 8. Exhibitor registration includes access to all General InnoTech conference sessions, keynotes, and vendor presentations. Please note, special events (such as Women in Technology Summit, Security Luncheon and CIO Gala Luncheon, etc.) require separate registration and payment.

Exhibitors must use the link below to register yourself and your booth staff. You can quickly and easily enter ALL of your booth staff at one time, make changes as they occur, keep track of who is registered from your team and order lead retrieval service online. Each registrant will receive his/her own unique confirmation email. You may register as many booth staff as you would like, there is no limit.

EXHIBITOR/SPONSOR REGISTRATION LINK

https://events.thepulsenetwork.com/Attendee/ExhibitorLogin.Aspx?C=70000088&S=30000019

You will need your Username and Password, provided by InnoTech to the main point of contact from each exhibiting company. Please contact Maria Chalaire if you need this login information at mariac@prosperaevents.com.

 

Where/how do exhibitors check in?

Exhibitors can check in during exhibitor move in. If pre-registered though, we will deliver booth staff badges directly to your booth so you can skip the line!

 

When is exhibitor move in?

You can move in your booth items on Monday, November 18 from 2:00pm to 6:00pm and Tuesday, November 19 at 7:00am to 8:45am. For best results and less stress, set up on Monday.

 

What are the exhibit hours?

The exhibit floor is open on Tuesday, November 19 from 9:00am to 4:00pm.

 

When is exhibitor move out?

Load out is on Tuesday, November 19 from 4:00pm to 7:00pm. You may begin to dismantle your booths at 4:00pm and not before. Early dismantle may cause safety issues for attendees and other exhibitors. Move-out must be complete by 7:00pm that evening.

 

Where can I find exhibitor information on my booth, shipping, material handling, booth furnishings, etc?

These services are provided through the forms in the Exhibitor Service Kit from our decorating service partner, Freeman Expo Services. Click here [LINK] to access the Exhibitor Service Kit.

Ballroom D is carpeted and each 10x10 booth space comes equipped with (1) 6’ table with black skirt, (2) chairs, and (1) wastebasket; however, should you need additional furnishings, material handling services, rental display units, etc Freeman offers many additional (optional) services. Please contact Freeman Expo Services at (210) 554-2021 or FreemanSanAntonioES@freeman.com with any questions.

 

How do I order Lead Retrieval devices/apps?

To enhance your event experience, we offer lead retrieval and lead management services through The Pulse Network. The Pulse Network’s portable, lead collection technology allows you to collect and qualify leads right in your booth and have a complete database of your contacts available to you after the event. Order online or with this order form by Saturday, October 19. Please contact The Pulse Network at 781-688-8000 with any lead retrieval questions.

 

How do I order power or a hardline?

Because each exhibitor has varying electrical service requirements, electrical service is not included. To place an electrical service, AV, telephone or internet service order please use this form or contact the Austin Convention Center Utility Services Division at 512-404-4000.

 

The Austin Convention Center offers FREE wi-fi throughout the building (including Ballroom D & 4th floor meeting rooms); however, it is best used for checking email, social media, etc. To order high-speed Internet access (recommended for live demos, video conferencing, streaming, etc.) through the Austin Convention Center Utility Department, please use this form or contact the Austin Convention Center Utility Services Division at 512-404-4000.

 

How do I order AV?

To place an AV order, like monitor rentals, please fill out this form or contact AV Source at (210) 979-9494 or orders@avsourcerentals.com.

How do I order booth F&B?

If you wish to provide snacks or hors d’oeuvres at your booth, please remember that LEVY RESTAURANTS is the exclusive caterer at the Austin Convention Center. Only sample sizes of food (1 ounce food portion) and beverage (3 ounces) are allowed and distribution must be approved. Only the manufacturer or distributor of a product may dispense food samples.
The Booth Services Menu may be found here. Or contact Ross Wagley from Levy Restaurants at (512) 404-4140 or rwagley@Levyrestaurants.com to place a food and beverage order.

How do I pre-order lunch for booth staff?

We strongly recommend that you pre-order lunch for your booth staff who are working the event. Lunch is a pasta buffet served inside the exhibit hall (tickets will be required for exhibitors to access the buffet). Tickets may be purchased online in advance for $25/per ticket by using the exhibitor registration link to register your team and purchase their lunches. Lunch tickets will be distributed at registration/check in along with badges. To add lunch for staff that is already registered:

1) Log into this website: https://events.thepulsenetwork.com/Attendee/ExhibitorLogin.Aspx?C=70000088&S=30000019

2) Make sure those you are buying lunch for have already been registered. If not, please register them.

3) Click on the booth staffer for which you wish to add lunch (by clicking the little arrow on the left side of their name)

2) Click the blue next button

3) Select “Buffet lunch" and click the blue save button

4) Then click “Pay Here” in the top right of the dashboard screen

How do I ship materials to the show?

SHIPPING MATERIALS TO THE ADVANCE WAREHOUSE

If you plan to ship your materials PRIOR to Exhibitor Move-In, Freeman will accept crated, boxed or skidded materials from Friday, October 18 to Friday, November 15. By using this service, material handling fees will apply.

All shipments to the advance warehouse must be labeled as follows:

Exhibiting Company Name / Booth # _________

2019 INNOTECH AUSTIN - 484237

C/O FREEMAN / AWD

15505 LONG VISTA DRIVE, STE 210

AUSTIN, TX 78728

 

SHIPPING MATERIALS TO SHOW SITE

Freeman will receive shipments at the exhibit facility beginning Monday, November 18. By using this service, material handling fees will apply.

Shipments arriving before November 18 may and probably will be refused by the facility. Any charges incurred for early freight accepted by the facility will be the responsibility of the exhibitor.

All shipments to the Austin Convention Center must be labeled as follows:

Exhibiting Company Name / Booth # _________

2019 INNOTECH AUSTIN - 484237

C/O FREEMAN

AUSTIN CONVENTION CENTER

500 E CESAR CHAVEZ ST

AUSTIN, TX 78701

 

How do I get an attendee list?

To respect the input from conference attendees and for general data protection, InnoTech does NOT provide the attendee list to all exhibitors and/or sponsors. The lead retrieval service is a great way to collect information while onsite at InnoTech. Leads will be available immediately after the event ends. Any contact by a list broker is NOT associated with InnoTech management.  It is a plot to sell you a fake list. Also, InnoTech NEVER sells or rents lists to brokers or list management services. 

 

What is the happy 45-Minute Reception?

On November 19 from 2:45pm to 3:30pm all InnoTech attendees, exhibitors, speakers and sponsors are invited to enjoy complimentary beverages and networking inside Ballroom D. During the celebration, prizes will be awarded to winning attendees who have completed their Passport to Prizes form and submitted it for the drawing.

 

Have additional exhibitor questions?

If you have any additional questions, please email our Exhibitor Account Manager, Maria Chalaire, at mariac@prosperaevents.com and she will be happy to assist.

Travel and Lodging Information

 

Driving to InnoTech Austin? 

Click here for a detailed map of the closest parking garages to our conference.

Need a Hotel?

InnoTech does not have a preferred hotel for this event. Feel free to book any hotel you wish or use a service such as hotels.com, expedia.com or others.

Marketing Tips & Tools

 

Tips

Below are a few helpful tips/ideas for you to take advantage of while informing your clients, peers and prospects about your involvement in InnoTech. Be sure to let them know that you are able to provide discounted and/or complimentary passes so they can attend the conference and visit you at the event.

- Social media: Post your involvement and support of InnoTech on your social media outlets. We have included some sample verbiage below for you to use. Also included are links to our social media pages so you can link up and we can promote your company on our social media outlets.

- Monthly newsletters: Be sure to put a small blurb about your involvement in InnoTech in your monthly newsletters. For example: Visit us in Booth [XXX], stop by to see a demo of [XXX], etc.

- Your Website: If you have an events page, please list InnoTech with your booth number and discount code for registration. We have included an event description below and small graphic attached for you to use as a post for your website.

- Stand-alone email messages: Please feel free to use or edit the provided email copy and include InnoTech in at least 2 targeted emails to your lists.  We can also create a nice HTML based email for you to use.

 

Event Description

InnoTech is the region's largest business technology event comprised of educational seminars, Special Events, hands-on demonstrations at the InnoTech exhibits and, of course, limitless networking opportunities throughout InnoTech and at the many after-parties.

 

Discount Codes

We encourage you to share your exclusive code for 100% off for complimentary InnoTech admission and 20% off any of the special events. Please email us if you still need this.

 

Social Media Copy/Links

Feel free to use these sample posts for your association’s social networks to let your peers and clients know you are supporting InnoTech and invite them to join you. The official event hashtag is #InnoTechATX.

 

TWITTER 

Be our guest at #InnoTechATX, the largest tech conference in the region. Visit www.innotechaustin.com and register with Discount Code [YOUR 100% DISCOUNT CODE HERE] for your ticket! We will be at Booth [YOUR BOOTH NUMBER HERE], please join us! 

 

InnoTech Austin’s twitter handle is @INNOTECHAustin.

 

FACEBOOK or Google+

Visit us at the Austin Convention Center on November 19 for InnoTech Austin; we are in Booth [YOUR BOOTH NUMBER HERE]. For more details, check out www.innotechaustin.com. Enter Discount Code [YOUR DISCOUNT CODE HERE] for complimentary and/or discounted InnoTech admission, on us!

 

InnoTech Facebook page URL: https://www.facebook.com/innotechaustin/

 

LINKEDIN

We are excited to be supporting Austin’s IT community at InnoTech Austin this year. Check out www.innotechaustin.com for speakers and conference topics. Register with code [YOUR DISCOUNT CODE HERE] and receive complimentary and/or discounted admission, courtesy of [YOUR COMPANY NAME].

 

InnoTech LinkedIn page URL: https://www.linkedin.com/groups/8228049/profile 

 

Email Copy

We'd love to make a custom email for you to share publically. Just let us know what format you'd like it in. In the meantime, you can use this generic one.

 

Graphic

We'd love to make a custom graphic for you to share publically. Just let us know what you'd like on it. In the meantime, you can use this generic one.